Documents are typically in a constant or periodic state of change. To ensure that everyone knows which version of your document they are using, and why, the document should include the following parts: - A section called "Revision History" or "Document History" that gives the summary of changes. This is typcially a table in the front or back. It is most often in the front, but I like it in the back.
- A revision number in the document (typcially on the front page or on every page (at the top or bottom).
- I also recommend the revision number in the title.
- Create a document.
- Make a table with the following columns:
- Date
- Revision Number
- Comments
- Modified by
- Give the table the following attributes:
- The first two columns should be exactly the same width. Select them both and right click. You will see the menu option "Distribute columns evenly"
- Give the header row a very light gray shading, no more than 10%.
Date | Revision Number | Comments | Modified By | | | | |
What are the typical formats for revision numbers? - Some people use the style ".8, .9, 1.0, 1.1, etc".
- Sometimes it is sufficient to use 01, 02, 03, ... etc.
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